How to add, edit or delete a staff record

 Please note that, to add or edit staff records, you need to be an administrator.

Staff access to Global Campus

Staff at Collaborative Centres will need access to secure areas of the University's website for the following reasons:

• To use the Online Library
• To upload documents such as course documentation, registration transfers, results transfers and draft assessments

Like all users of secure areas of the University's website, staff at Collaborative Centres will need to use a unique email address as their username.

Collaborative Centre responsibilities

Collaborative Centres are responsible for keeping their staff lists up to date. A member of staff with administrator access must:

• Add new members of staff who are involved in the administration or delivery of University of Wales validated programmes
• Edit existing staff records (if a member of staff changes their name, email address or administrator status)
• Promptly delete staff records if a member of staff leaves the institution or is no longer involved in the administration or delivery of University of Wales validated programmes

A reminder to update staff lists will be sent out to Collaborative Centres annually.

Add, edit or delete a staff record

To add a new member of staff, edit an existing record or delete a staff record: 

1. Log in to myWales: click on the login button that appears in the top right corner of every page:
   
   

    

   Enter your University of Wales username and password. If you have forgotten your login details, there is a password retrieval link here (please check your spam folder if you do not receive the email). If you are not a registered staff member, please ask an administrator at your local institution to add your details to your institution's staff list.

2. Click on the Admin link:
   
   

   

3. Click on the Staff Accounts link:
   
   

   

4. Click on Add a New Record or or Edit: 

When you click on the Staff Accounts link, you will see a list of staff at your institution who are currently registered with a Global Campus account. You have two options:

• To add a new staff member, click on the Add a New Record button
• To edit an existing staff record,  click on the Edit button next to an existing staff member's name

Add a new staff record

When you add a new staff record, enter the staff member's full name and an email address (please note that the same email address can not be used for more than one staff member). Select the Yes button if the staff member needs administrator access and the No button if they do not. Only staff members who need to upload documentation, check scheme information and maintain staff records should be given administrator access. Once you have added the staff member's details, click the Save Changes button. New staff members should receive an automatic email with their username and password within 24 hours of being added to the system. If they do not receive the email, they can use the password retrieval link and users are reminded to check their spam folder. Please send any account/login queries to Global Campus Support.    

Edit an existing staff record

The Edit button allows you to change a staff member's name, email address and whether they are permitted to have administrator access or not. Once you have made the necessary changes, click the Save Changes button.

Delete a staff record

The Edit button also allows you to delete a staff member's record. Only staff members involved in the administration or delivery of University of Wales validated programmes are permitted to have a Global Campus account. Collaborative Centres must delete staff accounts promptly when a staff member leaves the institution or is no longer involved in the administration or delivery of University of Wales validated programmes.

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